Saturday, April 09, 2016, 9:45 am
Participants: Ken Taylor, Will Wilson, Virginia Hudson, Bob Johnson, Darrell Keyes, Sean Su
Minutes from Last Meeting – accepted with no modifications
VP of Technology Report – No news to report.
Sergeant at Arms Report – The yellow sign-in sheets are a bit outdated. We discussed how it might be difficult to constantly update the sheet, and how it might make the most sense to update the sheet twice a year. That way, we can print multiple sheets and not worry about throwing them away as soon as a new member joins. We will continue using the current sheets until the conclusion of the 60-day grace period (June 01).
Treasurer Report – 28 members have paid, plus 2 new members. Darrell reported the balance in our bank account as well as our PayPal account. We will need to pay approximately $1500 next month to the Chamber of Commerce as rent for our meeting room. Darrell has informed our members of the 60-day grace period (starting April 01).
Ken encouraged Darrell and the other officers to keep up the pressure (politely) on other members to pay up. We discussed some members not expected to renew, such as Steve and Vaughn.
Secretary Report – No news to report.
VP of Membership Report – Officer not present.
VP of Education Report – We have completed 6 of 10 DCP points, which qualifies us as Distinguished. We need 7 points to achieve Select Distinguished and 9 points to achieve Presidents Distinguished. The remaining 4 points are:
- One CC
- Two CCs
- One Advanced Communicator
- One Advanced Communicator
Lots of members are close to finishing CC (6-9 speeches completed), for example Will has completed 9 speeches. Ken is confident that Rick Daley and Sharon Hill will be able to submit an Advanced Communicator.
We need to reach at least 3 of the remaining 4 points to continue our unbroken streak of Presidents Distinguished. The deadline is June 30. We discussed some members that have been “falling off” (participating less frequently) and others that have been “stepping up” (participating more frequently). Ken noted that agendas are filling up with regularity, so it could be challenging for members to complete the needed speeches. Ken encouraged the other officers to touch base with members close to completing a manual and encourage them, but make sure not to overdo it.
Presidents Report – Officer not present.
Other New Business
Division G contest is Monday, April 11.
Officer elections are coming up soon. We tentatively set the date for the elections as May 14th – prior dates may conflict with graduations. We want to give the new officers enough time to observe the current officers before starting their terms.
We discussed potential candidates for each office:
- President – Swarna, Iliana, Dhiresha
- VP Education – Sharon E, Iliana, Dhiresha
- VP Membership – Ken, Ryan, Ladonna, Ashita
- Treasurer – Josh
- Secretary – Ashita, Vicki
- VP Public Relations – Iliana, Anoo, Ryan
- Sergeant-at-Arms – Bob
- VP Technology – Mark P, Josh, Ashita
Review of Action Items with completion dates