Exec Team Meeting Minutes February 2017
Date/Time: Saturday, February 4, 2017, 9:15 am-10:15 AM
Participants: Iliana, Dave, Dhiresha, Jay, Josh, Bob, Lynn
Note: The meeting was held via video conferencing. Due to the quick meeting, we only covered three main agenda items:
1. Open House Update
Dhiresha is tasked with finding volunteers to fill our Open House Meeting Agenda. At the time of the meeting, all roles were filled except for Word of the Day. Dhiresha stated that she would confirm with all volunteers that they would still be able to participate in the meeting, and that she would find a Word of the Day volunteer at our regular meeting later that day.
We went through Jay’s Open House Checklist and updated items that have been completed. We also identified incomplete items and developed strategies to complete them. Jay printed out 50 flyers and will be distributing them to our members today to help us advertise the Open House.
Iliana volunteered to lead the food and beverage efforts for the Open House. She will call Papa Johns to see about an AARP discount. She will also ask the club members to bring finger food.
2. TT and International Speech Contest Update
Iliana announced that the TT and International Speech Contest will be held on March 4, 2017. Several of the officers volunteered for roles: Bob- Chief Judge, Dave- Judge, Lynn- Judge, Iliana- Speaker, Dhiresha- Speaker. We brainstormed possible members that would be interested in filling in some of the roles. Iliana will make an announcement at the meeting later that day to ask for volunteers. We will have a Potluck for this Contest.
3. Chamber of Commerce Conference Room
Iliana gave an update on the status of the conference room fees. She announced that we can stay in the room for $250 for one year while we look for another place. Lynn added that we can split that into two 6 month segments, pay the Chamber $125 for the first 6 months while we look for another space, and if we do not find one by the time the 6 months are up, we will renew again for another $125. Iliana will ask for volunteers to form a committee to either figure out a way to get us to stay in the Chamber, or propose new meeting rooms for us to relocate to.
Bob will make a motion during the business portion of the meeting later this day summarizing the aforementioned paragraph, and we will vote as a club.