Participants: Lynn Cohen, Ken Taylor, Josh Lowry, Darrell Keyes, Will Wilson, Virginia Hudson, Bob Johnson, Ashita Ranjan, Iliana Kafel, Vicki Burnett, Dhiresha Marshall
Minutes from Last Meeting – accepted with no modifications
Lynn described her duties, as the current President, in terms of the executive team meetings. The President sets the agenda, emails the other officers, keeps the meeting on schedule, and updates the website.
VP of Technology Report – Lynn described her duties as the incoming VP of Technology. She will update both websites – the club site and the TMI site – to enter the new officers for July 1st. Ken will still be the admin for the club site.
Darrell has setup the Meetup group.
We need to change the Chamber of Commerce’s contact info (so the CoC can contact the new officers).
Sergeant at Arms Report – Virginia mentioned that, technically, the Sergeant at Arms is supposed to reserve the weekly meeting room, although she has not had to do that during her tenure. Lynn told the new officers that they can decide who should be responsible for meeting room reservation.
Virginia has kept receipts from various expenses incurred during the execution of Sergeant at Arms duties (primarily supplies). She noted that we are currently in good shape in terms of supplies.
Treasurer Report – Darrell will reimburse Virginia for the expenses, using the club bank account. The account is at BNC (not PNC!). Darrell and Lynn will remove their names from the account, and the new Treasurer-President duo (Josh-Iliana) will add theirs. Each person can do this individually so there is no need to coordinate a group trip to the bank. Josh will be in China at the start of his tenure as Treasurer, so Lynn agreed to keep her name on the account until Josh returns.
Darrell described his duties as Treasurer, including PayPal, expense reports, and dues reminder emails.
Secretary Report – Will described his duties as Secretary, which primarily consist of taking notes during executive team meetings and publishing said notes.
Lynn showed how to find the spreadsheet (with all the info for accounts, logins, passwords, etc) on the club site. She also showed the Chamber of Commerce site and mentioned that all SUTM members can join.
Iliana mentioned that she thinks Daria should be an admin of the club Facebook page.
Lynn showed the admin console in the club site and described some of the features that will be useful to the new officers. Ken showed how he updates guest and member info in the club site.
VP of Membership Report – Josh described his duties as VP of Membership, including answering guest emails, greeting guests at meetings, the Greeter role, the green Path To Membership flyers, new member forms, and new member inductions.
VP of Education Report – Ken described his duties as VP of Education, including a focus on DCP (Distinguished Club Program), monitoring the agenda, tracking CC and CL progress, mentors, deadlines and schedules, and keeping the club calendar updated.
Presidents Report – We discussed some logistics for the induction ceremony for the new officers, which will take place during the regular club meeting on July 9. Elmer Hill is coming. Iliana has the officer pins. Ken will order the new badges.
Lynn will be gone until July 23, and she suggested that we look ahead for each meeting in July to figure out who will be the Presiding Officer for each meeting.
Lynn talked about ordering trophies, contest kits, etc.
Other New Business
The first executive team meeting for the new officers will be July 9. During that meeting, the new officers will discuss the meeting schedule going forward.
Lynn mentioned that GoToMeeting could be useful for training the new officers.
Review of Action Items with completion dates
Lynn – Update club site with new officers – July 1
Lynn – Update TMI site with new officers – July 1
Ken – order new badges
Iliana – add name to bank account
Josh – add name to bank account – post-China
Lynn – remove name from bank account – post-China
Darrell – remove name from bank account
Virginia – submit receipts to Darrell
Darrell – reimburse Virginia for expenses