Saturday, January 02, 2016, 9:45 am
Participants: Lynn Cohen, Josh Lowry, Kevin McCreery, Will Wilson, Virginia Hudson, Sean Su, Bob Johnson
Minutes from Last Meeting – accepted with no modifications
Elmer Hill attended a previous meeting and suggested that we station someone (ideally an officer, but could also be a non-officer experienced member) at the entrance to greet guests. We always have the sign-in table with supplies, but having an actual person there would be better for newcomers.
- Bob is contest master.
- We will need 4 judges, 2 ballot counters, and 1 tiebreak judge.
- For the speech contest, at higher levels any judge must have given at least 6 speeches, but there is no minimum for the club-level contest. The only requirement is that the member be in good standing.
- Bob will seek more details from Darrell, who was the contest master for our previous club contest.
- Trophies have already been obtained.
- Refreshments – we could use the club budget to purchase refreshments, encourage members to bring refreshments (potluck), or some combination of the two. We discussed using the club budget to purchase some basic refreshments, such as drinks, and encouraging members to supply further snacking materials.
- Bob will make a sign-up sheet for the contest roles that can be passed around at future meetings until all roles are filled.
- Bob will call the Chamber of Commerce and reserve the meeting room for an extra hour, in case the contest runs long.
- Ken has a folder with details/instructions for chairing a contest.
- Lynn will check with Toni V to see if there is a new script for the contest.
Josh suggested that we try to get all members, especially newer ones, more familiar with all the supplies and tools, such as the agendas.
Lynn is organizing the Tall Tales contest. The date has not been finalized but we are thinking the best time will be early-to-mid June. The contest will only be for our Area.
We discussed mentoring – we should check on new members and make sure everyone has a mentor. At a previous meeting, Sean mentioned that it would be good for officers to have a way to see who is mentoring who. This would be useful in case the VP of Education gets lost in Oregon (for example).
It will soon be time to collect club dues.
We discussed officer roles and agreed that the VP of Education requires the most work. Lynn discussed the duties of a Club President and an Area Governor. We talked about how it could be helpful for future officers to attend a few executive team meetings before they become actual officers.
Review of Action Items with completion dates
- Reserve meeting room for extra hour for contest.
- Create sign-up sheet for contest roles (and contestants).
- Check with Toni V about new script for contest.
- Get tear-off sheets from TLI.